Privacy Policy 

This document will tell you how and on what basis we process your personal data when you contact us or use one of our services.

You will learn, among others:

  • why we may process your data;
  • for what purpose we process your data;
  • whether you are obliged to provide us with your data;
  • how long we keep them;
  • whether there are other recipients of your personal data;
  • whether we process your data outside the European Economic Area; and
  • whether we process your data by automated means, including whether we profile data.

The first part of the Privacy Policy contains information we are obliged to provide to everyone, regardless of the purpose of processing.

The second part contains information for persons who communicate with us by sending us an e-mail or calling us or set up a meeting with us via Calendly – our hub for scheduling meetings, available on our website.

The third part contains information for the persons who are interested in the offer of our website thanks to our marketing activities, also based on the use of social media.

Part I. General Information

Contact details of your Data Controller

We are the Controller of your personal data and we are HR Hints limited liability company with its registered office in Cracow (30-347), Wadowicka 7 street, entered in the Register of Entrepreneurs of the National Court Register kept by the District Court for the Cracow – Śródmieście in Cracow, XI Commercial Division of the National Court Register, KRS number: 0000965276, NIP number: 6793238201.

You can contact us in several ways regarding all matters concerning our services, as well as the processing of your personal data:

E-mail: hello@hrhints.io
Telephone number: +48 601 935 025
 

Where do we obtain your personal data from?

The personal information we collect through our website comes directly from you. This happens when:

You browse our website.

You send us questions, a request for a proposal or set up a meeting via Calendly.

You visit our accounts on social networks – Facebook, LinkedIn, YouTube, Spotify and contact us through these websites.

What rights do you have in relation to the processing of your personal data?

Below we set out your rights in relation to data protection and our processing of your data. The rights you have in particular circumstances depend on the purpose and basis of the processing of your data.

Right of access to data

You have the right to be informed about the personal data we hold about you. When you make a request for access to your data, you will be provided with information about the processing of your personal data, including in particular the purposes and legal basis of the processing, the scope of the data held, the entities to which the personal data are disclosed and the planned date of deletion.

Right of rectification

You have the right to have the personal data held about you rectified and/or supplemented without delay. It is our duty to ensure that our mutual communication is based on data that is true, complete and up-to-date.

Right to restrict processing

You have the right to ask us to restrict the processing of your personal data if you dispute the accuracy of data held about you, if processing is carried out without a legal basis or if you have presented your objection to data processing.

Right to erasure

You have the right to request erasure of your personal data held by us, if retention of the data is not necessary to ensure freedom of expression, freedom of access to information, to comply with a legal obligation, for reasons of public interest, to report or defend against claims or to assert rights under the law.

Right to information

If you have notified us of your right to rectification, erasure or restriction of processing, we will notify all recipients of your personal data of how to rectify, erase or impose restrictions on the processing of that data, unless this is impossible to carry out or involves a disproportionate effort.

Right to data portability

You have the right to obtain a copy of the data provided to us, which will be sent to you or a third party in a structured, standard, machine-readable format. If you request that this data be sent to another controller, this will be done as long as it is technically possible. This right only applies if we process your data on the basis of your consent or in connection with the performance of a contract.

Right to object

If your personal data is processed on the basis of our legitimate legal interest, you have the right to object at any time to further processing. We will consider your application in accordance with the regulations.

Right of withdrawal of consent

If your data is processed on the basis of consent, you have the right to withdraw it at any time, with future effect. This will not affect the legality of data processed to date.

Right to lodge a complaint with a supervisory authority

If the processing of your personal data violates data protection legislation or if your data protection rights have been infringed in any other way, you can lodge a complaint with the supervisory authority. The supervisory authority competent in the territory of Poland is the President of the Office for Personal Data Protection in Warsaw (Stawki 2 street). Before exercising your right to complain, we encourage you to contact us first so that we can clarify any concerns you may have.

Consideration of your request

If you make a request to us to exercise your right, we will respond to your request within one month of receiving it. If it is necessary to extend this deadline, we will inform you of the reasons for such an extension.

Response to your request will be sent to the e-mail address from which you send your request or, in the case of requests made by letter, by traditional mail to the address you provide, unless you indicate in your letter that you wish to be contacted by e-mail (in which case you must provide your e-mail address).

Links to other sites

Where we provide links to third-party websites, this Privacy Policy does not apply and does not describe how such entities processes your personal data. We encourage you to read these entities’ respective privacy policies published on their websites.

Visits to our website
Google Analytics

On our site we use tools from Google LLC, 1600 Amphitheatre Parkway, Mountain View, CA 94043, USA, Google Analytics, which allow us to collect statistical information about your use of our site such as IP address, device type, browser type. We do this in order to know, among others, the number of users accessing our website. This information is only processed in a way that does not allow us to identify anyone directly. Please note, however, that Google may process your data on a server in the United States. In these cases Google may process your personal data outside the European Economic Area, but this takes place on the basis of so-called standard contractual clauses, provisions of the contract concluded between us and Google which guarantee an adequate degree of secure processing of your personal data.

If you are interested in the details related to the processing of data within Google Analytics, we encourage you to read the explanations prepared by Google here.

Cookies

Like almost all websites, we also use cookies.

Cookies, which are used to ensure the functionality, security and availability of the website, are essential for the correct operation of the website. These cookies let us know that you have accepted our Privacy Policy and Cookie Policy. We use these cookies on the basis of our legitimate legal interest.

Cookies that are used for statistical purposes (Google Analytics) are optional and we only use them on the basis of your consent.

You can read more about how we use cookies and how to change your cookie preferences on our Cookie Policy page.

Facebook Pixel

We use marketing tools provided by Facebook Ireland Limited. As part of these tools, we direct you to advertisements on Facebook.

In order to send you personalized ads in terms of your behavior on our website, we have implemented Facebook Pixel as part of our website, which automatically collects information about your use of our website in terms of pages viewed.

The information collected as part of Facebook’s Pixel is anonymous, i.e. it does not allow us to identify you. We only know what actions you have taken on our site. However, we inform you that Facebook may combine this information with other information collected about you as part of your use of Facebook and use it for its own purposes, including marketing. Such Facebook activities are no longer dependent on us, and you can search for information about them directly in Facebook’s privacy policy.

Changes to the Privacy Policy

The Privacy Policy is subject to periodic review and update as reasonably necessary. You can read about the changes to date below.

July 2022
We have published this version of the Privacy Policy. 

Part II. Processing of Data through Communication Channels

Below we set out the principles for processing your personal data applicable when you e-mail us with a question or request for an offer, set up a meeting via Calendly or contact us in any other way using the data available on our website.

For what purpose do we process your data?

We process your personal data in order to answer your questions, to provide you with an offer of cooperation, to take further steps to conclude a contract or to establish cooperation.

On what legal basis do we process your data?

The legal basis for processing your personal data is:

  • Your consent given by sending us a specific question;
  • Your consent given by setting up a meeting with us via Calendly;
  • necessary actions to conclude a contract in terms of presentation of the offer and communication aimed at concluding the contract. 

For how long will we process your data?

We will process your data until you withdraw your consent, and with regard to activities aimed at concluding a contract – for the duration of the contract, the period of the statute of limitations for claims, the period resulting from legal regulations determining the duration of keeping accounting documents.

Who is the recipient of your personal data?

The recipients of your personal data, i.e. the external entities that may be involved in the processing of your data, will be our trusted subcontractors – IT service providers for data hosting and business mail services and Calendly LLC, 88 N Avondale Rd, #603, Avondale Estates, GA, 30002, USA, which administrates the Calendly.

Nature of data provision

Provision of your data is voluntary.

Other relevant information

Your data will not be subject to automated processing or profiling. Calendly may process your personal data outside the European Economic Area, but this takes place on the basis of so-called standard contractual clauses, provisions of the contract concluded between us and Calendly which guarantee an adequate degree of secure processing of your personal data.

What rights do you have?

Your rights are set out in Part I of this Privacy Policy.

Part III. Data processing as part of HR Hints’ marketing activities

Below we present to you the rules for the processing of personal data that apply when you use and communicate with us via our profiles on social networks Facebook, Spotify, YouTube and LinkedIn (called “fan pages”). On our fan pages, we publish and share the content, offers and recommendations of our services on an ongoing basis.

For what purpose do we process your data?

We process your data only in connection with maintaining our profiles in social media, including to inform you about our activity and to promote various types of events and services, as well as to communicate with you through the functionalities available on social media.

Remember that social network administrators log your activity using cookies and other similar technologies every time you interact with our fan pages and other websites on Facebook, Spotify, YouTube and LinkedIn. Fan pages administrators have access to general statistics on your (as visiting fan pages) interests and demographic data (such as age, gender, region). As part of the use of social networking sites, the scope and purposes of data processing on social networking sites have been determined by the administrators of these sites.

On what legal basis do we process your data?

The legal basis for processing your personal data is:

  • our legitimate interest (Article 6 (1) (f) of the GDPR) consisting in promoting our own brand and building and maintaining a brand-related community;
  • Your consent to the creation of data for the purposes of website statistics on Facebook (Article 6 (1) (a) of the GDPR).
  • Your consent to the creation of data for the purposes of website statistics on Spotify (Article 6 (1) (a) of the GDPR).
  • Your consent to the creation of data for the purposes of website statistics on YouTube (Article 6 (1) (a) of the GDPR).
  • Your consent to the creation of data for the purposes of website statistics on LinkedIn (Article 6 (1) (a) of the GDPR).

For how long will we process your data?

We will process your personal data for as long as it is necessary to achieve the purposes described in this Privacy Policy, in particular to fulfill our contractual and statutory obligations, unless you withdraw your consent to the processing of your data earlier.

Facebook, Spotify, YouTube, and LinkedIn process your data when you’re using our fan pages for their own purposes, not covered by this Privacy Policy. We have no influence on the operation of these websites related to the aforementioned data processing. In this matter, please refer to the privacy policy of individual social networking sites:

Facebook data policy.

Spotify data policy. 

YouTube data policy. 

LinkedIn data policy.

Who is the recipient of your personal data?

The recipients of your personal data, i.e. the external entities that may be involved in the processing of your data, will be our trusted subcontractors – IT service providers for data hosting and business mail services, Facebook Ireland Ltd., 4 Grand Canal Square, Dublin 2, Ireland, which administers the Facebook social network; Spotify AB, Regeringsgatan 19, 111 53 Stockholm, Sweden which administers the Spotify social network; Google Ireland Limited, Gordon House, Barrow Street, Dublin 4, Ireland which administers the TouTube social network and LinkedIn Ireland Unlimited Company Wilton Place, Dublin 2 Ireland which administers the LinkedIn social network.

Nature of data provision

Your personal data, including your IP address, other identifiers and other information is collected via cookies or other similar technologies when you stay connected to our fan pages.

As part of using our fan pages, the scope and purposes of data processing on social networking websites are determined by the administrators of these websites.

In this matter, please refer to the privacy policy of individual social networking websites:

Facebook data policy.

Spotify data policy. 

YouTube data policy. 

LinkedIn data policy.

What rights do you have?

Your rights are set out in Part I of this Privacy Policy.